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Administrative Assistant - Division of Student Life

Company: Denison University
Location: Granville
Posted on: July 1, 2024

Job Description:


Job Posting Information




Position Type
Support Staff


Classification Title
College Support Services


Position Title
Administrative Assistant - Division of Student Life


Position Number
O00473


Pay Grade Level
CSS 10


Salary



Department
Office of Student Life


Posting Number
S 121301318


Full or Part Time
Full Time


Number of Months
12


Position End Date



FTE
.88


Work Schedule
8:30 AM - 4:30 PM Monday-Friday.


Basic Function
The Administrative Assistant position provides administrative support to the
Senior Associate Vice President of Student Life, Associate Vice President of Student Life, and DU Cares program.


Essential Job Functions


  • Reporting to the Senior Associate Vice President of Student Life, this role serves as the administrative support for two staff members and assists with the DU CAREs program. This position will serve as the primary point of contact for the office suite and provide high customer service to students, staff, faculty, and other constituents with high professionalism and confidentiality. Must be able to skillfully interact with diverse individuals, either in person, by phone, or by email.
  • Attend meetings and transcribe notes for the CARE team. Manage Student Status and data entry for multiple student success-tracking software.
  • Manage departmental budgets, regularly track expenditures, and maintain accurate, detailed records of budget expenditures for reporting. Provide high-level support and oversight for unit budgets when needed.
  • Ensure proper and organized maintenance and record-keeping of divisional documents and confidential files. Perform general research and benchmarking to support data-driven decisions.
  • Facilitate communication with internal and external constituents on behalf of the Senior Associate Vice President of Student Life, Associate Vice President of Student Life, and DU Cares program
  • Organize and coordinate meetings, conferences, and travel arrangements. Compose and edit correspondence, email communications, documents, presentations, and reports.
  • Provide event coordination and support for administrators for meetings, including functional unit gatherings, monthly division events, monthly direct report meetings, and additional events that support the division's mission.
  • Support the Senior Associate Vice President of Student Life in their advising role to various student groups, including Denison Campus Governance Association. Utilize campus web-based software for report reviews, events, and scheduling.
  • When applicable, coordinate itineraries and travel arrangements for on-campus interviews, conference travel, and events. Collaborate with other division members to execute divisional initiatives, priorities, and events.
  • Perform other duties as assigned.



    Minimum Qualifications
    • High school graduate or equivalent with 2-4 years of proven experience as an administrative assistant. Experience should include supporting high-level administrators in a dynamic professional setting.


      Preferred Qualifications

      • Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills.
      • Demonstrated technical proficiency within various systems/platforms, including Banner Finance, G-Suite, and MS Office software.
      • Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis.
      • Must demonstrate strong attention to detail with excellent organizational skills.
      • Excellent verbal and written communication skills with experience conveying information to internal and external constituents clearly, focused, and concisely.
      • Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations.
      • Experience handling confidential information and correspondence.
      • An eagerness to learn and overcome challenges; resourceful problem solver





        Physical Demands
        Office environment, which may include: sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.


        Contact(s)
        Human Resources


        Contact Phone/Extension



        Contact Email
        hr@denison.edu


        Open Date
        05/20/2024


        Close Date



        Open Until Filled
        Yes


        Special Instructions to Applicants
        Must have a valid driver's license and be insurable by the College.


        Additional Information








        Denison University Background Check Statement
        The final candidate will undergo a background check as a conditional offer of employment.


        Denison University EEO Statement
        Denison University is an Equal Opportunity Employer.To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at .
        If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at .

Keywords: Denison University, Newark , Administrative Assistant - Division of Student Life, Administration, Clerical , Granville, Ohio

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